FAIRFIELD COUNTY DISTRICT LIBRARY
BOARD OF TRUSTEES POLICY: REQUEST FOR PUBLIC RECORDS
PASSED BY RESOLUTION NUMBER: 98-07 DATE: NOVEMBER 20, 2007

The Fairfield County District Library shall comply with Ohio Revised Code Section 149.43 entitled
“Availability of Public Records for Inspection and Copying” as the statute is amended from time to
time. ORC Section 149.43 in general provides that upon request, all public records responsive to
the request, and not specifically excluded from disclosure, shall be promptly prepared and made
available for inspection to any person at all reasonable times during regular business hours.

All library requests shall be referred to the Library Director or his/her designee. In order to
facilitate broader access of such records, the library shall maintain its records in such a manner
that they can be made available in accordance with this policy. Copies of records shall be made
available within a reasonable amount of time and cost of copying and postage shall be required in
advance, if requested by FCDL. A request for records does not have to be made in writing;
however, the library will provide a written acknowledgement of all requests. FCDL may ask for the
requester’s identity or ask for the intended use of the information requested, but the requester is
not required to provide this information.

If a requester makes an ambiguous or overly broad request or has difficulty in making a request
for copies or inspection of public records such that the library cannot reasonably identify what
public records are being requested, the record request may be denied. However, the requester
may be given the opportunity to revise the request and the library will make every effort to inform
the requester of the proper manner in which records are maintained.

Any denial of public records requested will include an explanation, including legal authority. If
portions of a record are public and portions are exempt, the exempt portions will be redacted and
the remainder released.

The Director of the Library or his/her designee shall take steps as deemed appropriate to educate
all Library employees of this policy and the Director is authorized and directed to implement
procedures in furtherance of this policy.